Meetings can be a great source of information, but they can also severely limit the production of each employee within your MSP business. Many meetings are all fluff and are filled with very little substance. Having a meeting for the sole sake of having a meeting is destroying productivity and workflow inside an office. As an IT support company, you should take advantage of your time and resources without wasting them away in frivolous meetings, which can cause unnecessary stress and pressure. Here are ways that meetings can destroy the productivity of your employees:
One of the many ways that a meeting can get bogged down is through overanalysis. While understanding statistics and charts is an important part of being a successful IT provider, it can easily overwhelm the vast majority of employees. Keeping these numbers to a minimum can improve the pace of a meeting and help avoid extended sessions where everyone talks in circles, but nothing ultimately gets done.
Too Many Meetings
According to a poll, the average employee in the U.S. spends over nine hours each week in a meeting or preparing for one. That is similar to losing out on a day’s work each week, which only makes it even more difficult to meet deadlines and the needs of clients. Scheduling too many meetings is eliminating productivity for your MSP business and can be the source of unnecessary stress for employees. Reducing the frequency of meetings will raise the morale of each employee and can have a positive impact on their daily workload.
Forcing everyone in the company to attend a meeting is a waste of time if the subject of the meeting doesn’t involve their department. Sessions can be completed much more quickly if only the necessary employees attend. Limiting the audience will allow you to discuss important topics without any distractions. It is much easier to manage a small group of individuals instead of the whole company.
Having an Effective and Efficient Meeting
Eliminating all meetings is simply not possible, so creating efficient meetings should be your top priority. One of the best ways to develop an efficient meeting is to do the necessary research beforehand to ensure that there is no wasted time during the session. You can also assign individual roles, which include having a leader, facilitator, recorder, and timekeeper. Each of these roles is designed to keep the meeting on track without having it become too extended. Over time, employees will become more comfortable with these roles, which will allow them to conduct meaningful sessions that have a positive impact on the company.
Meetings play an essential role in an MSP business, but it is critical to understand their limitations and when it is best to reduce how often you have them. It is vital to have the time management skills that make the most of each employee’s skills rather than having them wasted in excessive meetings. Keeping these sessions to a minimum will boost productivity within the whole company and make it much easier to manage deadlines. Time is too precious for a resource to be wasted, and employees will be much happier if they gain more control over their time without having to spend it in unproductive gatherings. Begin using these tips for effective and efficient meetings, and you can count on experiencing the benefits of allowing employees to be more productive instead of sitting in on too many meetings.